Many businesses expend significant and increasing rare funds in creating documents supporting the design, development and implementation of initiatives that are expected to provide them with real benefit. How many of these same businesses are able to describe the both the impact and the dependencies a single initiative will have on other initiatives that are in train or in fact have been delivered.
The downside of many documents produced is that they tend to be static (point in time) rather than living and dynamic. The end game in document production is often to have it printed and then ‘signed-off’. Once in the ‘signed-off’ state the document, referred to by some as shelf-ware may only rarely be referred to again.
Businesses need to actively examine the on-going relevance of documents produced. Initiatives should be supported by an active repository that holds all relevant and up-to-date information that can be readily queried. Documents can be, with some effort, made dynamic with content being sourced/linked to the repository.